M365 Licence Intelligence · Free Scan

CopilotIQ by Copilot 365

Know exactly what your
Copilot licences are doing.

You rolled out Copilot. But who's actually using it — and on which surfaces? Which agents are touching sensitive data? CopilotIQ connects read-only to your M365 tenant and gives you a complete intelligence dashboard in minutes.

520 seats analysed in demo

$34.9k avg savings identified /yr

Read-only zero tenant changes

73% typical adoption rate found

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$2,910/mo reclaimable found 97 seats · $34.9k/yr potential

CopilotIQ Dashboard — Licence Intelligence

Live Licence Intelligence

Why it matters

You bought the licences. Now prove the ROI.

Most organisations that roll out Microsoft Copilot have no way to measure what it's actually doing — or what it's costing them.

The Challenge

You've invested in Copilot. But is it working?

You rolled out Microsoft 365 Copilot — and you're paying for every licence. But do you know who's actually using it, which agents are active, and whether the spend is justified?

68%

of Copilot licences go underused in the first 6 months. Without visibility, you can't reclaim spend or prove ROI.

No dashboard shows you who last used Copilot and when
Agents running in your tenant touch data sources you may not know about
Licence assignments don't reflect actual usage patterns
Renewals arrive before you have the evidence to negotiate

The Answer

CopilotIQ gives you the answer

Connect once. Get a complete read-only snapshot of every licence, every agent, every data source — so you can maximise every pound spent.

$34.9k

average annual savings potential identified in a typical tenant scan — across idle licences, unassigned seats, and unused agents.

Per-user activity breakdown updated from your live tenant data
Every Copilot agent mapped with its data sources and user count
Cost impact of every underused or misassigned licence quantified
Priority-ranked actions ready to take before your next renewal

Licences & Users

CopilotIQ — Licence usage by user and department

Active, low-usage, or dormant — know exactly where every licence stands

CopilotIQ reads last-activity metadata from Microsoft Graph — never prompt content — and classifies every assigned licence into Active, Low usage, or Dormant. In a typical tenant, 57 seats have gone dormant within 30 days, representing £1,710/mo in reclaimable spend.

Drill into any user to see their surface-by-surface breakdown: which Copilot apps they've touched (Teams, Word, Excel, Outlook, Loop, Copilot Chat) and when. Set your own dormancy threshold and export the reclaim candidate list in one click.

Active / Low usage / Dormant status per user, updated on rescan
Surface-level activity: Teams, Word, Excel, Outlook, Loop, Copilot Chat and more
Adjustable dormancy threshold — 7d, 30d, 90d, 180d, 1yr
Monthly saving shown per user (e.g. £30/mo) — export the full list

Per-user status Surface breakdown Export reclaim list

Agents

Every Copilot agent in your tenant — owner, channels, data sources, usage

CopilotIQ inventories every agent running in your environment — Copilot Studio agents, Microsoft-built agents, and custom agents — with the owner, channels, authentication method, and every knowledge source it connects to.

Spot the 6 agents touching sensitive data. Find the 3 that are unused and the 2 that are orphaned. See that the IT Helpdesk Bot has 408 active users sending 31,200 responses — and verify it's only accessing the IT Knowledge Base and Support docs via SharePoint.

Total / Published / Unused / Orphaned / Sensitive data counts at a glance
Owner, environment, channels, and auth method per agent
Knowledge sources mapped — SharePoint, Salesforce, Web, and more
Usage stats: active users and responses sent per agent
Governance flags: sensitive data, orphaned, unpublished

14 agents mapped Sensitive data flagged Knowledge sources

Recommendations

$2,910/mo in reclaimable spend — with a named action for every pound

The Recommendations page consolidates every cost-saving and governance action into a single exportable list. The total: $2,910/mo ($34.9k/yr) in reclaimable spend — broken into 58 licence actions worth $1,710/mo and 4 agent governance reviews.

Each row tells you exactly what to do: "40 unassigned Microsoft 365 Copilot seats — reduce committed quantity at renewal to reclaim $1,200/mo." CopilotIQ is read-only — it never makes any change on your behalf. Every action remains a deliberate, permission-gated step.

$2,910/mo total savings breakdown — licence actions + governance reviews
Per-user reclaim rows: name, status, $30/mo saving, priority (High / Medium / Low)
40 unassigned seats identified — $1,200/mo · $115,200/yr saving
Export to CSV or PDF — ready for your Microsoft renewal conversation
Read-only by design — CopilotIQ never modifies your tenant

$34.9k/yr potential Priority ranked CSV & PDF export

Reports

Export-ready reports for every stakeholder — IT, CTO, and CFO

CopilotIQ generates a full suite of pre-built reports from your latest scan — one click to CSV or PDF. Reports are organised by audience so each stakeholder gets exactly what they need.

IT & Admin get licence reclamation lists and agent governance summaries. The CTO gets security & governance posture and agent inventory & sprawl. The CIO/CFO gets the Copilot ROI executive summary, licence investment analysis, and spend & savings trend over time.

IT / Admin: Licence Reclamation, Adoption & Utilization, Agent Governance
CTO: Security & Governance Posture, Agent Inventory & Sprawl
CIO / CFO: Copilot ROI Executive Summary, Licence Investment Summary, Spend & Savings Trend
Every report available as CSV download or Print to PDF
Generated from your latest scan — always current

3 audience packs CSV & PDF Trend over time

How It Works

One scan. Complete clarity.

No agents to install, no data stored, no changes to your tenant. Just a read-only Microsoft Graph connection and your answers.

Connect

Authorise read-only Microsoft Graph access in under 30 seconds via standard OAuth consent. No admin agent to install, no firewall changes — your tenant stays exactly as it is.

Scan

CopilotIQ analyses every licence, every Copilot agent, and every usage pattern across your entire tenant — surfacing who's using what, what data is being accessed, and where the waste is.

Act

Get a prioritised recommendations list with exact savings per action, a full agent inventory with governance flags, and audience-specific reports (IT, CTO, CIO/CFO) — ready to export as CSV or PDF and share before your next Microsoft renewal.

Free — No credit card required

Start your free scan
today.

No changes to your tenant. No data stored. Just answers.